Development of child and parent friendly Smartup Factory: support for workshop design and concept development

Terms of Reference 

About Plan international

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We work alongside children, young people, our supporters and partners to tackle the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood and enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For over 80 years we have been building powerful partnerships for children, and we are active in over 75 countries.

Project background

The Smartup Factory project has emerged from the founding idea that since the poor and marginalized youth experience the challenges in their community and society first hand they are in a crucial position to identify those challenges and come up with innovative solutions to them. Smartup Factories are innovation hubs that provide marginalized youth ages 17 to 26 with a safe, welcoming environment for training, empowerment, innovation and enterprise development . It offers young people 4-month training programme free of charge where young people learn crucial life, problem-solving and employment skills and have access to mentoring, peer support and a self-esteem boost that helps them find their place in the job market and create innovations so serve the needs of the community. Since 2016 Smartup Factory as gronw into network of 12 hubs within Uganda and so far around 7000 youth have graduated from the programme.

In the recent past there has been a high uptake of youth to the hub activities that has come along with Increasing enrolment of female beneficiaries, Rising number of child bearing female youth, Increasing cases of breastfeeding mothers coming to the youth hubs with the children, Breast feeding mothers being accompanied with their breast-feeding children without nannies, Youth hubs not having child care space, Breast feeding mothers spending long hours within the youth hubs without food for their children, breast feeding mothers walking long distance to access the youth hubs together with their children in harsh weather condition of harsh sunshine and heavy rainfall,  and Interruptions of breastfeeding mother’s training & mentorship by their little children. The parents take part of the training and take care of their child at the same time. Multi tasking might have a negative impact on the parent’s learning as they have to divide their attention to both learning and child care.

Smartup Factory project is part of My Body – My Future  Programme of Plan International Finland 2018-2021 and it is funded by the Ministry for Foreign Affairs of Finland

Purpose and objectives

Plan International Uganda conducted a rapid assessment on the child friendly services in the youth hubs in June 2021. The study was conducted in the two hubs of Kamuli in East Central Program Area and Kisoko in Eastern Program Area covering a total sample of seventy-nine (79) young female parents. The rapid assessment shed light on many of the barriers hindering the full participation of the mothers in the Smartup Factory training program and obstacles in caring for children at the hub and some child safety issues. The assessment lays a good foundation for developing new ideas and concepts for child and parent friendly Smartup Factory model which will increase girls  access to innovations, income and employment  in Uganda so that they  can succeed in gainful empoyment, boost their income  as well as supporting them to build on  their resilience  including harnessing the transformative power of girl’s  innovations in  driving the desired changes.

The overall objective of this assignment is the development of sustainable , effective, scalable and evidence based model that not only responds to the challenges faced by breast feeding mothers  but also empowers the mothers to provide basic needs of the children. The consultant will support Plan International’s efforts in establishing a Child friendly model developed, implemented and championed by relevant stakeholders including but not limited to breastfeeding mothers, children’s fathers, peers, parents/caregivers, Plan international staff, Smartup factory mentors, local leaders,etc. with the intention to improve knowledge, attitude and practice by those directly and in directly targeted by the model.

The assignment

This consultancy is focusing on supporting Plan International Uganda staff and Smartup Factory mentors in designing and running the co-creation workshop, and help the team in finalizing the final concept. This consultancy can be carried out remotely.

  • The consultant’s main responsibility is to support Plan international staff and Smartup Factory mentors in planning the co-design workshops with key stakeholders to ensure the successful design process from re-defining the challenge, to ideation, prototyping and integrating findings.
  • The consultant will support the team in preparing to run the co-design workshop, and mentor them in design facilitation.
  • The consultant will also support Plan international staff and Smartup factory mentors in  finalizing the concept, so that it can be tested and piloted but Plan international Uganda.
  • The consultant is also asked to give recommendations on how to gather learnings during piloting the pilot phase.


  • Draft plan of the co-creation workshop’ (for comments)
  • Final plan of the co-creation workshop and materials used in the design workshop
  • Final concept
  • Final report of the assignment that focuses on learnings and process reflections of working with Plan Uganda and Smartup mentors in designing the design workshop

Time frame

This is a 5 day assignment scheduled to start in the last weeks of November and run until mid December. Exact days will be agreed with the Plan international team and the consultant.

Roles and Responsibilities of the Consultant and Plan International Uganda

  • The  consultant will work closely with Plan International Uganda Project staff and Smartup Factory mentors and with Plan Finland Innovation and  Digital Development Programme manager. Plan International Finland will take the responsibilities related to organizing, procurement and payments for all cost related to this consultancy.
  • Plan International will provide guidance, reference /relevant documents that can support this assignment. Share the secondary information/data/documents considered to be relevant to this engagement; Provide comments, suggestion and feedback on draft documents and plans.


Ensures that Plan International’s global policies for Child & young people’s safeguarding and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Required Experience, Knowledge and Competencies

  • At least 5 years experience in design thinking, co-creation and innovation, experience in action-oriented research in development issues is required.
  • Experience in design work in Africa, Asia or South America
  • Extensive experience in designing co-creation workshops and concept development
  • Extensive experience in working remotely with teams and facilitating work using technologies such as teams, zoom, Miro, Mural etc.
  • Excellent communication, organizational and interpersonal skills.
  • Good oral and written communication

Level of contact with children:

High level As a Child Centered Development organization, Plan International Uganda strives to ensure that children are kept safe in all the areas we operate. The organization further has a Safeguarding Children and Young People Policy that every staff /consultant is required to sign. As a result, this position comes with additional responsibilities for safeguarding children and young people: Children and Young people safeguarding Policy Responsibilities

  • Adhere to the children and young people safeguarding policy and Code of Conduct
  • Desist from all forms of child abuses including sexual, emotional, physical and or neglect.
  • Desist from behavior that paces children at risk of harm, exploitation or abuse
  • Responsible for implementation of the children and young people safeguarding policy standards and Code of Conduct as they apply to area of responsibility.
  • Ensure that all Plan International partners, visitors and associates in his/her area of responsibility are provided with, are made aware off and have signed and returned a copy of the children and young people safeguarding policy and Code of Conduct.
  • Inform the partners, visitors and associates that they must comply with the policy in all contacts and communications with children during their visit.
  • Report all child safeguarding concerns that have come to his or her knowledge within 12 hours using the approved reporting and responding procedures.

Send your proposal including financial proposal and portfolio/links to work to by Thursday 26. November 2021 23.59 (UTC +2)